As of June 30, 2018, all manifests must be submitted, whether paper or electronic, to the U.S. Environmental Protection Agency’s (EPA’s) e-Manifest system (this is typically done by receiving facilities). The e-Manifest system enables electronic tracking of hazardous wastes and will serve as a national reporting hub and database for all hazardous waste manifests and shipment data. Complete transition to electronic manifests will be phased in at a later date.
There will be several ways to submit manifests to EPA, ranging from mailing conventional paper to full electronic delivery. Receiving facilities will pay a fee that varies based on how the manifest is submitted.
For more information about e-Manifest:
e-Manifest: What You Should Know; August 2, 2018 EPA Presentation
EPA e-Manifest Fact Sheet: Generators
EPA e-Manifest Fact Sheet: Transporters
EPA e-Manifest Fact Sheet: Recieving Facilities
EPA e-Manifest Fact Sheet: TSDFs
EPA e-Manifest Fact Sheet: Site Manager
EPA e-Manifest Fact Sheet: General Public
EPA Frequently Asked Questions (FAQs)
Conventional Paper Manifests:
Conventional Paper Manifest Instructions
Example of the federal manifest form (EPA Form 8700-22 (Rev. 3-05))
Note: Subchapter 7 of the VHWMR pertains to manifests reporting and recordkeeping requirements.
Copies of the manifests shall be distributed as required per the manifest instructions. It is the generator's responsibility to ensure the State of Vermont receives the "designated facility to generator State" and/or "designated facility to destination State" copies. The State of Vermont does not require additional copies of the initial manifest be sent when it leaves the point of generation. If a generator does not receive a signed copy of the manifest from the designated facility within 35 days of the date the waste was shipped by the initial transporter, generators are required to contact the transporter and/or designated facility to determine the status of the hazardous waste.
If a generator does not receive a signed copy of the manifest from the designated facility within 45 days of the date the waste was shipped by the initial transporter, then an Exception Report must be submitted to the Secretary. The Exception Report shall include: (1) a legible copy of the missing manifest for the waste and (2) a cover letter signed by the generator or their authorized representative explaining the efforts taken to locate the waste and results of those efforts.
Generators can verify that the Waste Management and Prevention Division has received a manifest from the designated facility by using the Environmental Research Tool. We recommend that generators check manifests quarterly, starting with the previous quarter (as the current quarter's manifest may not be fully entered).
Vermont Specific Manifest Codes: