This page contains necessary information for how to interact with the Drinking Water Program during this period and other information pertaining to the COVID-19 pandemic.
Due to the coronavirus (COVID-19) the Drinking Water and Groundwater Protection Division (DWGWPD) are taking additional safety measures to protect our employees and customers and are now working remotely while focusing on keeping our normal business processes fully functional. Please communicate with our staff electronically or via phone to the greatest extent possible since our processing of postal mail may be slowed during this period. Division staff contact information can be found here.
Instruction to Disinfect
The Department of Environmental Conserviation (DEC)'s Drinking Water and Groundwater Protection Division (Division) is reviewing disinfection policy put in pleace at the start of the Governor's Stay Home, Stay Safe order. Any public Community Water Systems (CWS) and Non-Transient Non-Community (NTNC) water system that activated their disinfection system in response to the Division’s March 20, 2020 directive can now discontinue disinfection systems at the discretion of the owner and Designated Operator. This does not apply to water systems with other directives or requirements to continuously disinfect. The Division may reevaluate the need to return to continuous disinfection for public CWS and NTNC water systems in the future.
For CWS and NTNC water systems who want to discontinue disinfection:
- Before you discontinue chlorination, we strongly recommend following the flushing guidance (https://dec.vermont.gov/sites/dec/files/dwgwp/emergencyprep/pdf/Water-Quality-Low-Use-COVID19.pdf) issued on May 21, 2020.
- Empty your chlorine day/mixing tank. To do this, continue to chlorinate until the tank is empty or use another proper method of disposal such as disposing small amounts on the ground surface where it will not enter drains, septic tanks, or impact surface water. Do not leave the chlorine solution tank full or partially full because chlorine will degrade between now and the next time the system activates the disinfection equipment.
- Monitor and report free chlorine residual at the entry point to the distribution system. Do this at the same time and location as your total coliform sampling until there is no longer a measurable amount.
- Follow other considerations in your approved Operation and Maintenance Manual.
For CWS and NTNC water systems who normally do not disinfect but wish to continue disinfection (other than just emptying chlorine day/mixing tank):
- Notify Tommy Ott at firstname.lastname@example.org or 802-505-1948 if you intend to continue disinfection. You may need to monitor your drinking water for disinfection byproducts (DBPs). Contact your lab directly about costs. Develop a DBP Sampling Plan if you do not already have an approved copy. More information is at: https://dec.vermont.gov/water/drinking-water/water-quality-monitoring/dbps
- Collect daily free chlorine residual measurements at the entry point to the distribution system. Record the result in the Monthly Operations Report.
- Collect the free chlorine residual measurement at the same time and location as the total coliform samples. Enter the result on the Chain of Custody/lab sample collection form. This measurement must be included in the final laboratory report.
Water Quality in Times of Extended No/Low Use
Due to closures in buildings during the COVID-19 Stay Home/Stay Safe Executive Order, water quality concerns must be addressed. When buildings are closed or are vacant for extended periods of time, the stagnation of potable water within plumbing can lead to the deterioration of water quality. This has the potential to lead to health issues, unrelated to the COVID-19 virus. To protect public health, it is important for building owners and managers to address stagnant water in the building’s plumbing before consumption and usage resumes. Please see the document here for additional information.
Sanitary Survey Procedures
The Division has created some tools in order to expedite the sanitary survey process and make sure Division and Water System personnel remain safe during the pandemic. Please review the Pre-Survey Form and Pre-Survey Questionairre to be filled out before a sanitary survey is conducted.
During this time of social isolation many of our Community Water Systems may see a higher-than-usual daily demand on their water system. The DWGWPD encourages all Community Water Systems to implement water conservation requests or requirements to your users. All water systems should refer to the Water Conservation Program Section of your Operations and Maintenance Manual to implement these procedures.
Water conservation tips for homeowners can be found on EPA’s website. These tips include suggestions for shorter showers, only running dishwashers and clothes washers when they are full, and composting instead of using the garbage disposal. Remind your users that every little bit helps and that we are all in this together.
Lab Capacity at Department of Health Laboratory
The Vermont Department of Health Laboratory is not currently accepting water quality samples nor will it be sending out sample kits for the foreseeable future. Water systems must contact other laboratories to obtain sample bottles and have analysis performed. Endyne Laboratory has confirmed that they are operational and have capacity to perform analysis on the samples that would otherwise have gone to the Vermont Department of Health. Please see Endyne’s website here. If you decide to utilize another lab, it must be certified for the analytical method being used. A list of certified labs is available here.
Electronic Submissions of Source and Construction Permit Applications, Bottled Water Applications, Operator Certification Renewal
To the maximum extent possible, we are asking systems to submit documents and fee payments electronically. As much of our staff are working remotely, there have been disruptions to incoming paper mail processes. For source and construction permit applications, bottled water documents, and operator certification renewals and payments, you may now submit documents and fee payments through our new online DWGWPD General Intake Form to expedite their reciept and reveiw. See these Instructions for assistance using the form.
Electronic Submission of Other Documents
To the maximum extent possible and for the time being, we are asking systems to submit all other documents electronically as well. This includes sampling plan forms, public notice documents, sanitary survey response letters, and water quality results, to name a few. These documents should be emailed to the responsible staff who will process the documents accordingly. For a listing of Division staff and their respective responsibilities, the staff contact information can be found online here. If the attachment is too large for an email, please use our Division File Transfer Protocol portal. The instructions on how to access this portal can be found here. The cover sheet for submissions can be found here.
E-mailing of Monthly Operations Reports
While Division staff area working remotely, a new temporary process has been established to email your MOR to ANR.DWGWPReports@vermont.gov. This process was outlined in an April 28 email. Use of this email to submit an MOR is not required but strongly encouraged. We ask that you submit each Monthly Report as its own PDF. Please do not send Word or Excel documents. You may submit multiple PDFs per email, so long as the email is not too big to send. We ask that you name the PDF based on information below in order to help our processing of the Reports: “WSID – MONTH – MOR”
WSID: The system's WSID number
MONTH: The calendar month that is reflected in the report. Not the month the report is signed or submitted.
MOR: "MOR" stands for Monthly Operations Report
Example: 1234 April MOR.pdf
Impacts to Water Quality Sampling
It is expected that all sampling will be performed on time and will meet the objectives of each regulation and conform to the Water System’s obligations under the Water Supply Rule. If you are unable to access approved sampling locations, the following is guidance on how to proceed. We understand that much of the current situation remains unknown and may change quickly. We will reach out to water systems with any updates as they become available.
It is expected that water operators will exercise good judgement in their discretion of where to sample for all water quality sampling and that the objectives of the regulations in the Water Supply Rule and Safe Drinking Water Act are met if an approved location is not able to be accessed for sampling. If you have further questions about sampling, please see the Division contact page here and contact staff directly.
- Revised Total Coliform Monitoring: Your approved sampling plan has approvals for alternative sites, and these should be used if you are unable to access the primary site. If your plan does not have these approved alternate locations, or if the alternate location is also not accessible to collect a sample, you may collect the sample at the nearest available sampling location that is representative of the water quality in that part of the distribution system. This may mean going next door, across the street, or in another part of the building that you are able to access. This permission will last as long as the Governor’s Emergency Proclamation and does not require prior approval from the Division. The same applies to repeat sampling locations in the event of a routine sample positive sample. Please be sure to write on the Chain of Custody/Laboratory form where the sample is actually collected.
- Disinfection Byproducts Monitoring: Every effort should be made to adhere to the approved sampling plan. If this is not possible, please contact Amy Galford to discuss sampling options. Amy can be reached at email@example.com or 802-585-4891.
- Lead and Copper Rule Monitoring: Lead and Copper samples are required to be collected from approved sites which meets the Tier criteria established in the federal regulation. If your system does not have an approved sampling plan, contact Amy Galford. When sampling for lead and copper, make sure only to sample at occupied locations that have seen recent, normal use. Do not wait until the end of the monitoring period to collect your samples. Systems need to sample at approved locations only; if there are not enough approved sampling locations, please contact Amy Galford (contact info above) to discuss sampling options.
- Entry Point Monitoring: It is the expectation that the entry points to the distribution for entry point monitoring (VOCs, SOCs, PFAS, Radionuclides, etc.) will remain accessible to operators. Should this not be the case, please contact Janelle Wilbur at firstname.lastname@example.org to discuss other sampling options.
Operator Certification Renewal: We are actively working with the Vermont Rural Water Association to continue to provide required trainings, with trainings in the foreseeable future being provided online. While we understand that not everyone has access or the ability to stream training sessions, we are hoping that this will still be a viable option for many operators. As you are aware, certified water system operators are required to submit to the Secretary, at least 30 days before the expiration date of their operator certificate, a completed application on the form approved by the Secretary, including any fee due, and certifying that the continuing education requirements of Section 12.11 have been fulfilled. Because of the current State of Emergency caused by the COVID-19 pandemic, the Department of Environmental Conservation (DEC) recognizes that it may be difficult to complete the continuing education requirements prior to the submission of the application. In recognition of this situation, if you are unable to complete the continuing education requirements, please submit the application and indicate that you have been unable to complete those requirements. DEC will deem all such applications administratively complete and will extend the certification. All operators who submit such an application shall submit an amended application within 120 days from the date that the State of Emergency is lifted verifying that they have completed the continuing education requirement, unless they have done so earlier.
Operator Certification Exams: The operator certification exams scheduled for May 1, 2020 have been indefinitely postponed. We hope to be able to reschedule the exams and will be in contact further once we have more information.
Main Phone Line Coverage
The DWGWPD has initiated full time telework. While we will continue to answer the main phone line, you are encouraged to contact the responsible staff directly. Division staff contact information can be found here. Please refer to the job position title and brief description to help you find the correct staff member to contact. We will do everything we can to respond in a timely manner and appreciate your patience.
DEC Staff are working in collaboration with EPA Region 1 and the Vermont Rural Water Association (VRWA) to revitalize and activate VT WARN. It is expected that VT WARN will be able to provide a pool of available operators and essential equipment should the need arise to assist other communities.
VRWA is compiling a list of water and wastewater operators who are willing to serve as substitutes in the event that a system’s personnel become sick. Please contact VRWA for more information here.
FEMA and EPA are working with VTWARN to provide cloth face masks to operators in the next few weeks. You can request masks here. If you are not able to complete the form or have questions on obtaining cloth face masks, contact Liz Royer, Executive Director of VRWA at email@example.com.
If you read the resources linked below, you will see that COVID-19 has not been detected in drinking water. The Centers for Disease Control and Prevention (CDC) states that conventional treatment methods that use filtration and disinfection should remove or inactivate the virus that causes COVID-19. So long at the water system is operating in compliance with its Permit to Operate, there should not be any risk through drinking tap water. The State is looking to provide outreach on this topic to the general public, however, directly working with your customers would go a long way to address concerns and improve consumer confidence.
Please contact Jeff Girard, Compliance and Certification manadger at firstname.lastname@example.org for general questions relating to the above guidance.
For additional information on COVID-19, please follow the links below.
Vermont Department of Health
American Water Works Association (AWWA) Coronavirus Webpage
Association of State Drinking Water Administrators (ASDWA) COVID-19 Resource Page
CDC Water Transmission and COVID-19: Drinking Water, Recreational Water, and Wastewater---What You Need to Know
DHS Guidance on the Essential Critical Infrastructure Workforce
COVID-19 Preparedness for Water and Wastewater Systems
EPA Incident Action Checklist - Pandemic Incidents
Temporarty Medical Facility Permitting Guidance